Senior Contract Administrator

Why work with us?

At Council, we’re proud of our region. We collaborate with community to achieve truly sustainable outcomes, enhance our enviable lifestyle, and create award-winning places and spaces that are uniquely Sunshine Coast. So, if you love it here as much as we do, and you want to shape our region for the future – you’ll want to join our team!

With the vision to be Australia’s most sustainable region -Connected. Liveable. Thriving, our region is a model of sustainability, where caring for our environment, creating vibrant communities and growing our local economy is a way of life.

About the Role

We are seeking a Senior Contract Administrator to provide specialised contract administration services to support the management of high performing contracted services in relation to road reseal, rehabilitation, stormwater and drainage, road line marking and other civil programs

The Transport Network Operations branch provides high level maintenance, construction and asset management services for all road and related infrastructure assets (pavements, bridges, drainage, pathways and street furniture). The branch provides continuous performance improvement through leadership and employee engagement which is a critical focus of the group.  In an average week you will:

• Develop procurement strategies to establish and manage a portfolio of procurement agreements to meet business needs. Includes identifying and developing opportunities for a strategic approach to establishing contracts through combining contracts, expanding scopes of work and/or Category Management.
• Has ability to set outcomes in relation within the Contract Administration team to support the achievement of Council’s strategic objectives and long-term goals and/or to negotiate matters on behalf of the work area.
• Employees may be identified by the level of responsibility for decision making, the exercise of judgement and delegated authority and the provision of expert advice.
• Responsibility for decision making and the provision of expert advice to other areas of Council. Employees at this level would be expected to undertake the control and coordination of a section, department and/or significant work area.
• Operate under limited direction and exercise managerial responsibility for various functions within the department and may from time to time operate as a specialist, a member of a specialised professional team or independently.
• Monitor contract administration activities and compliance with associated policies and procedures within the work area.
• Oversee procurement and evaluation processes for all Tendering and Request for Quotes. Includes overseeing the development of tender and contract documentation, the evaluation and moderation process and identifying and managing probity risks. Responsible for ensuring evaluation process supports recommendation approval reports.
• Responsible for the management and development of a team of Contract Administrators tasked with administering a significant portfolio of contracts   
• Lead or be closely involved with establishing operational procedures which impact on contract administration activities undertaken and outcomes achieved by Council and/or activities undertaken by sections of the community served by the Council.
• Lead or be closely involved with the formation/establishment of programs, the procedures and work practices within the department and to provide assistance to other employees, sections and/or departments.

About you

As someone with experience working with, establishing and/or managing contracts you will hit the ground running in this role. You will possess have tertiary qualifications - Bachelor of Business, Business Administration or equivalent.  A minimum of 8 years relevant experience within a procurement and contracts administrator role and hold a current C Class Licence.

You will have expert knowledge of Procurement and Contract Management strategies / processes for the establishment of and administration of a range of contracted agreements.

A solid working knowledge of contract law and workplace statutory legislation including Workplace Health and Safety Act and Environmental Protection Act and Demonstrated high level of understanding of Commercial, Contractual and Technical risks associated with contractual agreements.

Strong communication and interpersonal skills with ability to provide advice and reports to a variety of stakeholders and capable of presenting complex issues and preparing supporting documentation for senior management.

Our Culture & Employee Benefits

Council is committed to creating an inclusive, culturally diverse, healthy, skilled and dedicated workplace culture. As an employee you will enjoy a range of benefits and working styles to suit you:

• Wellbeing: Your wellbeing is important to us therefore we offer a number of different initiatives such as discounted health related memberships, fitness passport, employee assistance program and development opportunities. 
• Flexibility: We know it is important to balance life and work, therefore we offer flexible working including a 9-day fortnight and a hybrid WFH model that help you be your best.
• Extras: Those extras make a difference therefore we offer salary packaging options on novated leases, superannuation, smartphones and devices.

How to apply

Your written application should include:

• A 1-2 page cover letter demonstrating your ability to fulfil the mandatory and desirable requirements on the Position Profile. Keep the key responsibilities in mind when addressing this criteria; and
• A current resume or curriculum vitae.

Once you have these two documents ready, click ‘Apply Now’ and follow the prompts to complete your application.

Further Information

Helpful information to assist you in completing your application is available on the Sunshine Coast Council website.

To learn more about Council’s vision and projects, you can view the Corporate Plan 2025-2030.

For specific enquiries contact Hannah Connors during business hours on 0429 921 452.

We're working hard to create an inclusive workplace that reflects the diverse community we serve. If you require adjustments at any stage of the recruitment process, please reach out to the Recruitment Team [email protected].

At Sunshine Coast Council, we embrace differences in gender, age, ethnicity, race, cultural background including First Nations, disability, religion and sexual orientation. To deliver the best service to our region we want a workforce that reflects the diverse community that we serve. Sunshine Coast Council strongly encourages all suitable applicants to apply for this role.